FileHawk is designed to index, search and find your files fast and at the same time help you organize your documents. It will let you define your searches using a number of criteria including simple word searches, file name matching, file date and time and more. FileHawk can even find documents with words that are reasonably similar to those that you enter as search criteria!

FileHawk was conceived with document location and organization as a key feature. It will let you search your desktop and removable devices such as CDs or USB memory keys at the same time. It will find files even if the device that contains them is not in your computer. A catalog of your removable devices is automatically created to assist you in managing them.

To assist you in classifying your documents, FileHawk allows you to create active folders that are defined by your search criteria. This will help organize your computer the way that makes sense to you. Once your search criteria are saved as an active folder, it is constantly and automatically updated to match the criteria as your documents are modified, deleted or created.

1.2 Compare all versions of FileHawk

Compare all versions of FileHawk to determine which version best suit your needs.

Features	FileHawk Basic	FileHawk U3	FileHawk Pro	FileHawk Enterprise
Indexes, helps organize and searches files' content in your computer	Yes	No	Yes	Yes
FileHawk runs from your U3 smart drive. Indexes, helps organize and searches files' contents on your U3 smart drive.	No	Yes	No	No
Indexes, helps organize and searches files' content in removable devices such as CDs, USB drives, flash memory cards.	Yes	No	Yes	Yes
Indexes Network drives	1 drive	None	Unlimited	Unlimited
Save personal search criteria in Active Folders, helps keep your files organized in a way that makes sense.	Yes	Yes	Yes	Yes
Save links to files in Fixed Selection Folders for easy file retrieval.	Yes	Yes	Yes	Yes
User friendly in a unique and easy to use interface	Yes	Yes	Yes	Yes
Supports similar words, exact phrase, any word, without these words, file date and file size searches.	Yes	Yes	Yes	Yes
From the results window, let's you preview the file and can shortcut to the application capable of opening it	Yes	Yes	Yes	Yes
Produces CD/DVDs with index and FileHawk read-only runtime	No	No	Yes	Yes
Fully integrated with Window's security for file access permission	Yes	Yes	Yes	Yes
Provides simple Intranet search	No	No	Yes	Yes
Allows users in a small network to read a previously created index and associated files, on another computer, in a simple manner without requiring complex configurations.	No	No	Yes	Yes
Customized search tool for your corporation.	No	No	No	Yes

1.3 Where can I get support?

In this manual: Instructions in this user manual are easy to follow.

The software’s tooltips: Every button and field in the program has instructions and descriptions which pop up when the mouse pointer is passed over the control. Tooltips describe the specific actions of the control (field or button) and their context in the application.

Pressing FileHawk’s INFO button opens a screen which will let you access our FAQ (list of Frequently Asked Questions) or the FileHawk site on the World Wide Web. You may also access the FAQ directly from the FileHawk Web site, as well as extended information on this product.

If you have any other specific questions, please go to the Contact Page and email your question to us.

1.4 Supported Operating Systems

Windows XP and Windows 2000 are supported by FileHawk.

1.5 Supported File Types

Using Microsoft's iFilter technology which is provided with Windows, FileHawk is able to index over 260 file types to ensure that you can find the files that you have. View the list of supported file types in our Web site by pressing the following link: http://www.filehawk.com/en_filetypes.htm

A file type is also referred to as a file extension. It is a label assigned to a file to distinguish what program opens it. Typically, it is a 3 letter designation following the file name. For example, a text document called "Document123.doc" would be opened by Microsoft Word where "doc" is the file type.

You may find that some file types are not indexed in FileHawk. By using iFilter, this allows third-party developers to create plug-ins that enable new file type indexing. Consult the list below to obtain links to useful web sites that provide free iFilter plug-ins for file types that you may be looking for.

Determine the file type that you need to index. For example, a text document from OpenOffice 2.0 uses the file extension .odt, you will need to obtain the iFilter for OpenOffice documents.

Click on an iFilter link below or find an iFilter on the Internet to download. For the file extension in this example, click on the link http://www.ifiltershop.com/sofilter.html and follow the instructions below.

In the Web site, press Download for the corresponding iFilter.
When prompted, press on Save to disk and Ok.
Open the file that you just downloaded in your downloads folder.
Follow the instructions in the installation wizard to install your new iFilter.
Rebuild the index by following these instructions: Build an Index for Desktop Now or Schedule to Rebuild your Index.
FileHawk is now ready to search for documents of types that are supported by the new iFilter.

iFilter Links:

To index full contents of Acrobat .pdf files, get the iFilter from the Adobe Web site: http://www.adobe.com/support/downloads/detail.jsp?ftpID=2611

OpenOffice documents: http://www.ifiltershop.com/sofilter.html

Corel's WordPerfect and other various file types: http://channel9.msdn.com/wiki/default.aspx/Channel9.DesktopSearchIFilters

Links to other iFilters: http://www.ifilter.org/

2 Getting Started

2.1 Setup

Following are the steps that you will have to take in order to install and start using FileHawk.

Once FileHawk has been downloaded and saved to disk, open the file in your downloads folder. The Welcome to the FileHawk Setup Wizard will pop up.
Follow the instructions in the Wizard by closing all other applications before starting the Setup. Click Next.
Review the License Agreement and click I Agree to proceed.
Choose the installation folder and click Next.
Choose the installation type. Click on Current user if you want to install FileHawk only for the person using the computer at this time. Click on All users if you want to install FileHawk for every Windows user of this computer and then press Next.
Set the parameters to your preferences, click Install. The parameters can be changed later, in the FileHawk configuration screen, if desired. The default settings were optimised so that they work for most users.
The Setup has been completed, click Finish.

In order to begin using FileHawk, you need to index your files. Immediately after installation, a screen will be displayed, giving you three options for indexing your files:

Index all documents in your desktop now.
Manually select the documents to index.

Press on the first option and FileHawk will begin indexing all of your files. The amount of time that the indexing takes depends on the amount of files that are in the computer. The initial index may take a long time, while the index updates are performed quickly.

If you do not want to index all of the files in your computer, click on option 2 and manually select the folders that you wish to index. After exiting that screen, press on the build index now button. Press this link for more information about indexing.

2.2 Registration

If the Trial version has been downloaded, it will let you test FileHawk for a maximum of 30 days before having to register the software. If the 30 day period has expired and FileHawk has not been purchased, it will no longer be functional.

In order to purchase FileHawk, please follow these steps:

Go to the FileHawk Web site at http://www.filehawk.com.
Click on the Buy Now! tab.
Choose the FileHawk version that you wish to buy.
Fill out the form and submit your purchase.
Immediately after the purchase is done, you will receive an e-mail message giving you a serial number to activate the registration.
Open FileHawk and press on the button on the main screen.
Enter your serial number in the assigned field.
Press the register button to complete the registration process.

2.3 Quick tour

A. Simple Search

Enter all of the key words that are to be searched for in the field labelled Your Search Words. Documents that match all of those words will be matched.

Press on the Eraser icon and the search criteria will disappear.

Click on the Diskette to create an active folder with your search criteria as properties. The new active folder will be displayed in a familiar folder tree, like Windows Explorer, in the left part of the results list. You must press the tab to show the tree.

Similar Words: Check the box and the software will find documents with similar words. This is particularly useful if spelling errors are found in the document and to find words ignoring the fact that they are singular or plural.

Include CDs / Media: Check this box and the documents in your external devices catalog will be found on top of the files in your computer.

B. Advanced Search

Enter the criteria required for a more refined search. You can enter multiple criteria if desired.

Exact Phrase: Documents found will contain the precise phrase entered in this field.

Any Word: Documents found will contain at least one of the words entered in this field.

Without These Words: Documents found will contain none of the words entered in this field.

File Name: Document names that correspond to this field will be found. Enter part or all of the name of the file or files to match. To find all files with a certain file type, insert a period followed by the type’s extension. For advanced file name searches, you can separate individual file name expressions by the pipe “|” symbol to match any of the specified file names. FileHawk respects the regular Windows wild characters “*” and “?” for specifying a file name expression. For example, you can specify *.mp3 to find files with the mp3 extension or Barcelona*jpg|Barcelona*avi to find JPG pictures and AVI videos that include the word Barcelona in the file name.

File Date: Specify a date range in order to match files that were modified during that period. If you specify only the initial date, all files modified on or after that date will be matched. If you specify only the final date, all files modified on or before that date will be matched.

Size: Specify a file size range in kilobytes (kB) in order to match files that fall within that extent. If you specify only the lower limit, all files of that size or greater will be matched. If you specify only the upper limit, all files of that size or less will be matched.

C. Active Folders

Active Folders are one of the key functions of FileHawk. They are a central point from which you can locate your files and organize your documents by determining common properties that relate them one to the other.

The tree of your active folders can be displayed by pressing the active folders tab which is located to the left of the results list and displays a red arrow pointing to the right. Clicking on that tab will toggle the opening or closing of the active folders pane, changing the direction of the arrow.

You can build a tree of active folders by placing them in regular folders. In turn, the regular folders can be created within other folders, just as you would do with Windows Explorer. The active folders pane shows three buttons with the following icons:

a folder with a + to add a regular folder to the tree below the current position;
a folder with an X to remove the current regular or active folder;
the letters abc to rename the current regular or active folder.

On top of the three buttons, you may use a context menu that will have the same options. You have access to the context menu by right-clicking on an item in the folder tree. You can also drag your folders and drop them inside other folders to reorganize your tree.

Creating a new active folder is very simple. All that is necessary is for you to enter your search criteria and press the red diskette icon. This will save your search criteria as a property of a new active folder. If a regular folder in the tree is selected, the new active folder will be saved in this location. If the active folder pane is closed when you do so, the new folder will be created in the top level of the tree.

D. Fixed Selection Folders

Fixed Selection Folders are a place where a link to a file can be saved for easy retrieval. The fixed selection folders are complementary to the Active Folders because they allow you to manually organize specific files without disturbing the way that your files are organized in your computer's directory.

Fixed selection files can be used in many ways:

Manage work flow. For example, create “To-Do”, “Pending Approval” or “For Review” folders to be reminded which files need further work.
Add links to frequently used files.
Shortcuts long trajectories to files.
Create a photo album by copying the picture files into a folder.
Create play lists of your favorite music.

The tree of your fixed selection folders can be displayed by pressing the fixed selection folders tab which is located to the left of the results list and displays a green arrow pointing to the right. Clicking on that tab will toggle the opening or closing of the fixed selection folders pane, changing the direction of the arrow.

You can build a tree of fixed selection folders by placing them in regular folders. In turn, the regular folders can be created within other folders, just as you would do with Windows Explorer. The fixed selection folders pane shows four buttons with the following icons:

a folder with a + to add a regular folder to the tree below the current position;
a folder with an X to remove the current regular or active folder;
the letters abc to rename the current regular or active folder.
A document with a + to add a new file link to a specific file.

As well as the four buttons, you may use a context menu that will have the same options. You have access to the context menu by right-clicking on an item in the folder tree. You can also drag your folders and drop them inside other folders to reorganize your tree.

There are four different ways to add a file link:

Perform a search and with right click menu, copy and paste the file into the tab.
Drag and drop files in this tab from a Windows Explorer screen
Copy files from the Window's Explorer and paste them in the fixed selection folder by right clicking on it and selecting “Paste file link”.
Press on the icon to browse for the file

E. Search Results and Preview

As FileHawk finds documents that match the criteria that you entered, they are displayed in a list in the middle of the screen. Each line in the list shows the name of your document, the folder that contains it as well as the document’s icon on which you can click to open it and another icon to open its folder. Lines also show the document’s date and time as well as its size.

Furthermore, each line offers a preview of the document by showing the text surrounding the words that FileHawk has matched. You may view more of this text by clicking on the button in the top right corner of the line.

If the matched document is a video or audio file, you can press the play button below it for a quick preview or pre-audition. You can then use the available pause and stop buttons.

By default, the documents are organized by descending date and time order. The list can be sorted by those attributes, the file name or the folder, in both ascending and descending order by right-clicking on the line and selecting the appropriate action from the context menu. The context menu also supports printing, copying and deleting documents, opening the document in the default or other applications and contains the familiar Send To submenu found in Windows Explorer. In addition, you will find a handy Copy the file name option as well as Copy the text which, respectively, copy the document’s file name and the complete text of the document to the Windows clipboard.

F. ADMINISTRATION

The Administration screen enables you to manage the index of local disks, Add a CD, DVD or external media such as a USB memory key to your catalog, manage your catalog of CDs, DVDs and external media and build an index for a CD, DVD or external memory media (note: this feature is only available in the Pro and Enterprise versions). The Administration screen will also bring you to the Configuration screen.

G. INFO

You may go to this screen for support information and to obtain recent updates of FileHawk.

H. Document preview text on and off button

This button offers you the option to show the preview text for documents or not. If this button is set to not show the preview text, the result list will be displayed more rapidly and more entries will fit the screen than with the preview text display enabled. If you need to see the preview text so that you can quickly find the document that you are looking for in a list of several documents that match your criteria, you should enable the text preview. The results will first be displayed quickly and then the preview text will fill the lines, one after the other.

3 Search with FileHawk

3.1 Find documents easily

Write in the Your Search Words field, a word or keywords that can be found in the document which you are looking for.
View the results in the results list.
Right click anywhere in the results screen and use the context menu to sort the results to your preferences.
Click on the Eraser button to delete the search criteria to begin another search.

3.2 Perform an Advanced Search

In order to perform an advanced search, follow these instructions:

In the Main Screen, click on the red arrow next to Advanced Search to display the possible search options. If you enter search criteria and close the Advanced Search pane by clicking on the red arrow, the button’s picture will change to reflect the fact advanced criteria have been entered.
This feature is used to refine your search criteria. It is possible to use multiple criteria. Please review the different options to fine tune your search:

Exact Phrase: Will search the precise phrase that you are looking for.

Any Word: The document found will have at least one of the words entered in the field in it.

Without These Words: The document found will have none of the words entered in this field.

Similar Words: Check the box and the software will find documents with similar words. This is particularly useful if spelling errors are found in the document and to find the plural of your search words.

File Name: Document names that correspond to this field will be found. Enter part or all of a name of the file. To find all files with a certain file type, insert a period followed by the extension. For advanced file name searches, you can separate individual file name expressions by the pipe “|” symbol to match any of the specified file names. FileHawk respects the regular Windows wild characters “*” and “?” for specifying a file name expression. For example, you can specify *.mp3 to find files with the mp3 extension or Barcelona*jpg|Barcelona*avi to find JPG pictures and AVI videos that include the word Barcelona in the file name.

Press the Search button to display the results.

3.3 View Results for Desktop Search

Once your search criteria have been entered, the results will appear in the preview list, on the main screen. Follow the steps below to find the document that you are looking for.

Select a file to view by clicking on the line that displays it. Selecting a line is done by clicking on it; you will notice that it is selected because it will be highlighted in blue.
You may use any of three methods to open the document in its associated application:
1. Click on the document icon near the left edge of the line that displays that document.
2. Double-click on the line that displays the document.
3. Right-click on the line that displays the document and select Open With. You can use the default application which is the first item in the menu or any other application listed in the context menu.
Start working with your file!

3.3.1 Useful features in the results screen

Press the button located to the right of the results screen to toggle the display of the listed documents’ text. If you choose not to display the text, only the file name, date, size and path will be displayed in the result lines. Press the button again and the text will appear. If this button is set to not show the preview text, the result list will be displayed more rapidly and more entries will fit the screen than with the preview text display enabled. If you need to see the preview text so that you can quickly find the document that you are looking for in a list of several documents that match your criteria, you should enable the text preview. The results will first be displayed quickly and then the preview text will fill the lines, one after the other.
Press the green in the result line and more text from your document will appear. More text will be added to the line each time that you press this button.
Preview videos and pre-audition music files directly from the results screen without opening the file by pressing the media buttons below the icon in the results line.

3.3.2 The results context menu

The context menu that pops up when you right-click on a line in the results list is a powerful tool. From it, you will be able to open, copy, print and delete single or multiple documents and order the results using a variety of document attributes.

You can copy one or more documents and paste them in a Windows Explorer screen. Select a document by clicking on its line in the result list. You can select multiple documents by using the regular selection mechanisms in Windows.

A. Hold the Control key while clicking on a line will add this line to the selection.

B. Hold the Shift key while clicking on a line will select the range of lines from the current line to the last line that was selected.

C. Click on a line and dragging to another line, maintaining the mouse button depressed will select the range of lines that are traversed.

Once the documents have been selected, right-click to display the context menu and press Copy. Finally, open a Windows Explorer screen and paste the document or documents into the folder of your choice.

In the context menu, you will also find the option to print a selected document, open its folder in Windows Explorer or open the document with its default or other applications.
From the right-click context menu, you may also select to copy the selected documents’ text or their file names to the clipboard and paste the results in a text document. Once the documents have been selected, right-click to display the context menu and select Copy the text or Copy the file name. You can then open a text document or spreadsheet application and paste the data there.
Another option that is available from the context menu is the possibility of deleting the selected documents. When deleted, the document will be placed in the Recycle Bin.
Another interesting function of the context menu is the Send To sub-menu. By selecting items from this menu, you will be able to easily send your documents as e-mail, copy them to a USB memory key, CD-ROM or another drive, or your My Documents folder. Depending on your computer’s configuration, items in this menu will vary.
Finally, the context menu is what you will use to sort the search results. You can order the results by Document Name, Date and time, Folder and File Size. Furthermore, the results can be sorted in ascending or descending order.

3.4 View Results from Removable Media

Your documents can be stored on a wide range of devices, including CDs, DVDs, diskettes, portable flash memory drives, also known as thumb drives, memory keys or pen drives, portable hard disks, flash memory cards through a card reader, MP3 players, media drives and more. These devices are usually connected to the computer through a USB port or a BlueTooth wireless connector or they are inserted in a drive, as is the case of CDs, DVDs and diskettes. We will use the terms removable device, external device, removable media or external media to refer to this type of devices.

In order to look for documents on the external media that have been added to your catalog, you will have to perform the following actions:

Enter your search criteria, check the box Include CDs / Media.
Enter your search criteria in either Your Search Words, in the Advanced Search fields or both.
Press on the search button .
Your results list will show documents from your Cataloged external media as well as from your local disk. If you are looking for a file that you know is on a removable device, you can easily determine which documents from external devices by looking at the folder path. The drive letter (e.g., a:, d:, e:, g:) will not be shown in the path as it may vary from one time that it is connected to the computer to the next. Instead, its Catalog description will be displayed. Also, the folder path showing the document’s location will have a different icon if it is that of a Cataloged file. Local drive documents will show a folder while external media documents will show a USB memory key , a CD or a combination of the two . FileHawk will also display a remote drive icon in the case of results being found on a drive that is connected through a network.
If the media was properly labeled with the Catalog description, it will be easy to find in your collection. Connect the removable device to your computer. For example, insert the CD into the drive or the thumb drive into a USB port.
When you search for documents on removable media that is not connected to your computer, a new button will appear to the right of the results list. It displays a CD and a USB key and can be used to display preview text for devices that were not connected at the time of search. After connecting the removable media that contains your document, you may click on that button to display its preview text as well as that for all documents from the results list that are on that device. To quickly preview the text of a document in a given line, simply click on that line or press the button.
Once you have located the document that you wish to work with, open it with the application icon or by double-clicking on that line or right-click to see the context menu for more functionality.
Start working with your file!

4 Organize with FileHawk

4.1 Active Folders - Never retype your search criteria again

One simple use of Active Folders is to enable you to save your search criteria.

Enter your search criteria.
Press the button to save your search criteria into a new Active Folder. This button displays a small red diskette above the search criteria pane. Pressing this button will create a new Active Folder. If a regular folder in the tree is selected, the new active folder will be saved in this location. If the tree is not open, the new Active Folder will be put in the topmost level. The default name of the folder will be composed of a combination of your various search criteria.

4.2 Active Folders - Organize your computer

Active Folders help you organize all of your documents according to keywords. Use this as a central point from which to work. All of the documents relating to a particular subject or date range can be found here. With FileHawk, the categories do not have to be determined at the time that you create the file. Instead, you can build up new Active Folders as your search needs come up.

For example, you may decide to create folders for recipes and further divide that category into Meat, Vegetable and Desserts.
Open the folders tree pane by clicking on the side tab with the red arrow.
Press the Add Folder button to add a new folder in the root. Name that folder Recipes by typing in that word over the selected text New Folder.
The selected folder in the tree is that with the open folder icon. If your new folder is not selected, click on it to select it.
Press the Add Folder button again to add three new sub-folders, Meat, Vegetables, Desserts, selecting your Recipes folder between making each new sub-folder. You will now see a tree of folders with Recipes at the top level and Meat, Vegetables and Desserts below that.
You are now ready to create Active Folders below each regular folder. Type the words chicken recipe in the Your Search Words field. The results list starts filling up with documents containing the words chicken recipe.
Select the Meat folder by clicking on it.
Press the button to save you search criteria into a new Active Folder. A new folder will be created below Meat with chicken recipe for a name. The Active Folder will be different from a regular folder, with a magnifying glass added to the folder.
Now change the text in the Your Search Words field to beef recipe. Select the Meat folder again and press the save button to create a new Active Folder. A second folder was added below Meat, named beef recipe.
Do as above with chocolate cake in the search field, then selecting the Desserts folder and saving to a new Active Folder.

You can enter any search criteria to use as attributes for an Active Folder. For example, you can check the Include CDs / Media box for searching on external media or select a date range for your documents. You could, for example, create an Active Folder with the keyword contract and the period Last Year.

When, in the future, you want to find your contracts for the previous year, you won’t have to browse through various levels of folders in My Documents using Windows Explorer, searching for documents that may have been mis-categorized. You will simply select your Active Folder labelled contracts Last Year and the documents will appear immediately in your results list. More important, Last Year will always refer to the year that is prior to the actual year, not depending on the year of creation of that folder. Let us say that the Active Folder was created in 2006. If opening the contracts Last Year folder in 2006, the documents resulting documents will all have been created in 2005. When the year turns to 2007, that folder will contain only documents created in 2006. Furthermore, you can save new contracts anywhere on your computer. As long as the containing folder is indexed by FileHawk, it will appear in your Active Folder during the year that follows its creation.

4.3 Active Folders – More features

You can delete a regular or active folder by first selecting it and then pressing the delete folder icon , above the Active Folders tab.

You can rename a regular or active folder by first selecting it and then pressing the rename folder icon , above the Active Folders tab, and replacing the current name with new text.

The above actions can also be achieved by selecting a folder, right-clicking on it and selecting the appropriate item from the context menu.

You can move regular folders as well as active folders into regular folders by dragging them and dropping them into the target folder.

4.4 Fixed Selection Folders – Definition and comparison with Active Folders

Fixed Selection Folders allow you to save links to specific files. This enables you to easily find your files and gives you an alternative way to organize your files. The fixed selection folders complements the active folders by allowing you to manually save links to files according to your own preferences. They do not affect the way your files are organized in your computer's directory.

Active folders allow you to organize your computer according to your personal criteria. It was designed to enable you to arrange your files in a way that makes sense to you.

The difference between Active Folders and Fixed Selection Folders is best illustrated through an example. Let's push the example of recipes in the Active Folder – Organize your Computer section a bit further. Active Folders will group your poultry, soup and chocolate recipes together in separate folders. If you are preparing a dinner party or this week's food plan and want to build a menu of specific recipes, the fixed selection folder will allow you have your chosen recipes detailed in this folder. The fixed selection folder will have links to your favorite pea soup, chicken dumplings and brownie recipes in the same folder, enabling you to quickly find your recipes to prepare your dinner.

Other examples of helpful ways to use the Fixed Selection Folders::

Manage work flow. For example, create “To-Do”, “Pending Approval” or “For Review” folders to be reminded which files need further work.
Add links to frequently used files.
Add a link to a file to shortcut the long trajectory through Windows Explorer to retrieve the file.
Create a photo album by copying the picture files into a folder.
Create play lists of your favorite music.

4.5 Fixed Selection Folders – Save links to specific files

There are four different ways to add a file link:

Perform a search and with right click menu, copy and paste the file into the tab.
Drag and drop files in this tab from a Windows Explorer screen
Copy files from the Window's Explorer and paste them in the fixed selection folder by right clicking on it and selecting “Paste file link”.
Press on the icon to browse for the file

4.6 Fixed Selection Folders – More features

You can delete a regular or fixed selection folder by first selecting it and then pressing the delete folder icon , above the Active Folders tab.

You can rename a fixed selection folder by first selecting it and then pressing the rename folder icon , above the Active Folders tab, and replacing the current name with new text.

The above actions can also be achieved by selecting a folder, right-clicking on it and selecting the appropriate item from the context menu.

You can move regular folders as well as fixed selection folders into regular folders by dragging them and dropping them into the target folder.

You can also change the order of the file links using the drag-and-drop within a folder.

5 About Indexing

5.1 What is an Index?

An index is a database that contains a list of all the files and contents of files in your computer. The index needs to be built before you are able to search. The list has information on the location of the file as well as other information such as the date and time of creation and file size. Each time that a file has been changed, the index will automatically update according to the parameters that you have determined. Click here to know how to set the parameters. Searching will not reflect the change to the file until the index has been updated. The Index will not move or change files in your computer when it is created. You can configure FileHawk to add certain file types and to only index certain folders.

5.2 Build an Index for the Desktop

By default, FileHawk will build an index for all of the documents in your computer. If you want to only index certain documents or folders, please read section 4.4 Manage Index of local discs.

From the main screen, press the ADMINISTRATION button.
Click on the icon Open the Configuration Screen option.
Press the Rebuild the index now button.

Find the FileHawk icon in the Windows System Tray, which is in the task bar, at the bottom right corner of your screen.
Right-click on the icon.
Select the option Start Refreshing the Index Now.

5.3 Cancel the Indexing

It may happen that you find the need to cancel the indexing status. Here are the steps to take:

Find the FileHawk icon in the Windows System Tray, which is in the task bar, at the bottom right corner of your screen.
Right-click on the icon.
Select the option Cancel Indexing.

Make sure that you complete the index or documents will be omitted from the index. In the Windows System Tray, the FileHawk icon will be filled with red lines to indicate the indexing status. You may find that the initial index is takes time complete. However, the updates are very quick to perform. The index is managed in the background and its updating should not disturb you while you are using the computer. If you believe that FileHawk is affecting your computer’s responsiveness, you can configure it to build the index only when the computer is idle.

5.4 Manage index of local discs

FileHawk enables you to select manually the folders in your desktop that you wish to index if you do not want to index all of the files in your computer. To begin searching among the new folders, the index must be rebuilt.

From the Main Screen, press on the ADMINISTRATION button.
Press on the Manage the Index of My Local Discs button.
To add a folder to the index, press the Add a Folder icon, browse the folder tree, select the required folder and press Ok.
To delete a folder from the index, select the folder to be removed and press the Remove a Folder button. When prompted, confirm by pressing